Statuses

Assets within Enterprise and Elvis do not actually move around. Statuses allow users to mark a file's progress through the workflow without physically moving the file.

Statuses are specific to object types. Some trigger actions or suggest an automatic routing.

Article

• Article Draft: This article is being written.
  • Next status: Article Edit
• Article Edit: Someone else from the team is editing the draft.
  • Next status: none
• Article Approved: Editorial has approved the article for publishing. Permanent Version created.
  • Next status: Article Ready for Art
• Article Ready for Art: Story is complete and dossier contains all art for the layout. Alerts art team that a story is ready to be laid out.
  • Next status: Article Ready to Publish

Note that at a certain point, Articles become Layouts and continue moving through the workflow using Layout statuses.

Dossier

Editorial will not use dossier statuses beyond “Active.”

Anything marked “PDF Collection” will be automatically routed to the marketing and production team; note that this status is only used by an automated part of our production process and should not be manually selected.

(NOTE: Once an issue is out the door, production should manually move the dossier to the next status, which is “Inactive.” This will remove the PDF dossier from the inboxes of all team members.)

Image

• Image Draft: This image has just come in.
  • Next status: none
• Image Edit: This image is being edited by editorial.
  • Next status: none
• Image Send to Corrections: This status triggers the system to send the photo elsewhere. Permanent Version created.
  • Next status: Image Out for corrections
• Image Out for Corrections: The photo is not yet back and should not be edited at all.
  • Next status: Image Back from Corrections
• Image Back from Corrections: The photo is back but has not been reviewed.
  • Next status: Image Approved
• Image Approved: The designers have approved the new version of the photo. Permanent Version created.
  • Next status: Image Conversion to web formats
• Image Conversion to web formats: Triggers the system to resize the image, reduce resolution to 72 dpi, and save as a jpg. Permanent Version created.
  • Next status: none
• Image web versions created: The system has automatically created a web version The image may require cropping and other correction by editorial.
  • Next status: none
• Image Conversion to print format: Triggers the system? Permanent Version created.
  • Next status: none
• Image Print-Ready: The image is ready to go into the magazine.
  • Next status: none

Layout

• Layout Draft: The designers have changed an approved article into a layout.
  • Next status: none
• Layout Edit/Copyfit: The editors are taking a look at the new layout.
  • Next status: none
• Layout Approved: The editors have signed off on the story and it is ready for prepress. Permanent Version created.
  • Next status: Layout Convert to PDF
• Layout Convert to PDF: Automatically makes a PDF version of each individual page and saves them in a dossier called “PDF_[issue name]” with a status of “PDF Collection.” This dossier is automatically routed to the marketing and production team.
  • Next status: Layout PDF Review
• Layout PDF Review
  • Next status: Layout PDF Corrections
• Layout PDF Corrections
  • Next status: Layout Convert to PDF
• FryPDF: Sends the PDF to Fry for printing. Permanent Version created.
  • Next status: FryPDF - Sent
• FryPDF - Sent: PDF uploaded to Fry InSite.
  • Next status: none

Publish form

• Twitter Draft: Someone has created a tweet.
  • Next status: none
• Twitter Ready to Publish: The tweet is ready to go and/or approved.
  • Next status: none
• Web Draft: Someone has created a web story.
  • Next status: none
• Web Ready to Publish: The story is approved and ready to go.
  • Next status: none

Other media

Audio, spreadsheets, and videos also have draft, edit, approved and ready to publish states specific to their types.